THIS AGREEMENT (the “Agreement”), made as of this day of ___, 20__, is by and between Elise or Ronnie Gilchrist
(the “Owner”), whose business address is 209 South Cave Street, Tuscumbia AL 35674, and _____________________
(the “Renter,” and collectively, the “Parties”).
WHEREAS, Renter wishes to use Owner’s space for___________________________________ (the “Event”), with
________________ (number of guests);
In consideration of the mutual promises and covenants contained herein, the Parties agree as follows:
Section A
1. Space Rental. Owner hereby grants to Renter a limited and revocable license (the “License”) to use the following
space: the Locust Hill home and surrounding outdoor property (the “Space”). The License permits Owner to use the
Space only on the Event Date, during the hours specified below, and only for the purposes set forth in this Agreement.
2. Event Date. The Event shall be held on , 20 (the “Event Date”), between the hours of : and : . All events must end at
11:00 pm. The Renter will arrive at Locust Hill at ___:___. Renter shall not have access to the Space at any time other
than during these hours on the Event Date, unless Renter receives prior permission from Owner. Upon permission from
Owner, Renter will be permitted to enter and inspect the premise in conjunction of the upcoming event.
3. Fees. Renter shall pay to Owner a total fee of $ (the “Rental Fee”) for the use of the Space. Included in the total
Rental Fee shall be a non-refundable deposit of $250.00 (the “Deposit”), which must be paid to Owner upon the
execution of this Agreement. Owner shall have no obligations under this Agreement until the Deposit is paid in full. The
remainder of the total Rental Fee is due in full 14 days before the event date (the “Payment Due Date”). If Renter fails to
pay the full Rental Fee by the Payment Due Date, Owner shall have the right to revoke the License and to keep the full
amount of the Deposit.
4. Cancellations. If Renter cancels the reservation for the Event within 21 days of the Event Date, Owner shall refund to
Renter the Rental Fee, but Owner shall be entitled in this case to retain the Non-refundable Deposit. If Renter cancels the
reservation for the Event within 7 days of the Event, Owner shall be entitled to retain the entire Rental Fee, including the
Deposit.
5. Condition of Premises. Owner shall make sure that the Space conforms to the following specifications by the Event
Date. Decorations for an event may not be stapled, tacked, taped, wired or otherwise attached to the interior walls,
ceilings, lighting fixtures, furniture, or other furnishings. Floating candles or votive type candles may be used; otherwise,
a doily or pad must be placed under the candles. Keep the wax off all wood, marble, carpet, rugs, and floor. Furniture
and furnishings, including vases and other items, are not to be moved or rearranged except by Owner or with permission
from Owner. Only natural rose petals or bubbles may be used.
6. The Space shall be provided as-is, and Owner makes no warranty to Renter regarding the suitability of the Space for
Renter’s intended use. Renter shall leave the Space in the same or similar condition as when Renter entered. Renter shall
be responsible for any damage caused to the Space beyond ordinary wear and tear, and shall be required to arrange for
the repair of or replacement any such damage. In the event that Renter does not satisfactorily arrange for such repair,
Owner shall be entitled to arrange for any necessary repairs at Renter’s expense. Renter shall reimburse Owner for any
such repairs within 30 days of receipt of Owner’s written request for reimbursement, which request shall be
accompanied by written verification of the amount of the expenses incurred.
7. Right of Entry. Owner shall have the right to enter the Space at any time for any reasonable purpose, including any
emergency that may threaten damage to Owner’s property, or injury to any person in or near the Space.
8. Indemnification. Renter hereby indemnifies and holds harmless Owner, its employees, officers, and directors from
any damages, actions, suits, claims, or other costs (including reasonable attorneys’ fees) arising out of or in connection
with any damage to any property or any injury caused to any person (including death) caused by Renter’s use of the
Space, including any acts or omissions on the part of Renter, its employees, officers, directors, independent contractors,
or other agents. Renter shall notify Owner of any damage or injury of which it has knowledge in, to, or near the Space,
regardless of the cause of such damage or injury. Renter shall be held liable for any recklessness or carelessness that
leads to damage, injury or death while present on the Space.
9. Permitted Use. Renter is authorized pursuant to the License to use the Space to hold the Event, and for no other
purpose, unless Owner gives Renter prior written authorization for additional permitted uses. Renter may not use the
Space in any manner that may render the insurance for the Space or upon any of Owner’s property void, or which may
result in increased insurance premiums for Owner with respect to the Space or any other of Owner’s property.
10. Additional Services and Obligations: Owner shall provide to Renter the services set forth in Section B (the “Additional
Services”) in connection with the rental of the Space under this Agreement. Rent shall agree to follow and comply with
the policies listed in Additional Services.
11. Compliance with Laws. Renter shall obtain and maintain any necessary permits, licenses, or other forms of
permission necessary to use the Space according to the permitted uses set forth in Section 8 in a lawful manner. Renter
shall not use the Space in any manner that would violate local, state or federal laws or regulations. Renter hereby
indemnifies Owner, its employees, officers, directors, or other agents for any damages, penalties, fines, suits, actions, or
other costs (including reasonable attorneys’ fees) arising out of or in connection with Renter’s violation of any local,
state or federal law, rule, regulation or ordinance related to Renter’s use of the Space.
12. Force Majeure. In the event that Owner is unable, for reasons beyond its control, to make the Space available to
Renter on the Event Date for the purposes as set forth in this Agreement, the Owner shall revoke the Agreement and will
not be liable for any costs incurred by Renter to find a reasonable replacement, or any additional costs or damages
suffered by Renter (over and above the Rental Fee) arising out of a rescheduling or cancellation of the Event pursuant to
this Agreement.
13. Revocation. Owner shall have the right to revoke the License at any time prior to the Event Date, provided the
Owner gives Renter prior written notice of revocation. In the event that Owner revokes the License prior to the Event
for reasons other than nonpayment of fees or breach of this Agreement by Renter, Owner shall refund to Renter the full
amount paid by Renter in connection with this Agreement, including the entire Deposit.
14. Assignment and Delegation. The Renter may not assign or transfer their respective rights and obligations under this
Agreement without prior written consent from the Owner, and doing so will render the Agreement invalid and void or
voidable. The Owner has the right to delegate its duties to subsequent owners should the premise change ownership
during the course of this Agreement without providing prior notice to Renter.
15. Governing Law. This Agreement shall be construed in accordance with, and governed in all respects by, the laws of
the State of Alabama, without regard to conflicts of law principles.
16. Counterparts. This Agreement may be executed in several counterparts, each of which shall constitute an original
and all of which, when taken together, shall constitute one agreement.
17. Severability. If any part or parts of this Agreement shall be held unenforceable for any reason, the remainder of this
Agreement shall continue in full force and effect. If any provision of this Agreement is deemed invalid or unenforceable
by any court of competent jurisdiction, and if limiting such provision would make the provision valid, then such
provision shall be deemed to be construed as so limited.
18. Headings. The headings for section herein are for convenience only and shall not affect the meaning of the
provisions of this Agreement.
19. Entire Agreement. This Agreement constitutes the entire agreement between Renter and Owner, and supersedes any
prior understanding or representation of any kind preceding the date of this Agreement. There are no other promises,
conditions, understandings or other agreements, whether oral or written, relating to the subject matter of this Agreement.
Any modification to this Agreement must be made in writing and signed by all Parties.
Section B
PRICE LIST
Wedding and Reception for up to 200 people: $1200.00
Reception Only: $1000.00
Alcohol Fee: $300.00
Additional Day for Set up: $300.00
Wedding and Reception for over 200 people $1500.00
Reception Only $1200.00
Dinner and Cocktail Parties for 100 $500.00 includes 6 hours use of house
Teas and Showers $300.00 for 4 hours use of house
Additional Hours: $75.00
SERVICES
1. Parking: The owner will provide parking service for the Event. The Renter is responsible for ensuring its guests
comply with state and local law regarding parking on the surrounding streets. Owner will not be held liable for any
damage caused to cars parked on the street while Renter or Renter’s guest is present at the Space or the Event.
2. Dressing: An upstairs parlor is furnished to serve as a dressing room for the bride and her attendants. If there is no
Event scheduled for Friday before a Saturday wedding discuss with the Owner the possibility of early access to the
bridal dressing room at the home
3. Alcohol and Smoking Polices: Alcoholic beverages may be served at the Space. Renter must provide owner with
written notice if alcohol is to be provided at the Event. Alcoholic beverages shall not be sold at the Event. No alcoholic
beverages may be served to or consumed by any person under the age of 21, according to Alabama State Law. Service
of alcoholic beverages must cease 30 minutes before the end of the event. The Owner reserves the right to stop the
service of alcoholic beverages and close the bar for any reason without providing prior notice to Renter. Smoking is
prohibited inside house and on the porch of the home. The Renter shall enforce the alcohol and smoking policies listed
above. No illegal substances or drugs may be brought to the Space or consumed within the Space. If the Renter fails to
adhere to follow these policies, the Owner reserves the right to terminate the event early. The owner will be responsible
for obtaining security.
4. Music/Band: All bands, music, sound equipment and sound systems must comply to the City of Tuscumbia’s noise
ordinance, and may not exceed 80 decibels. If the Renter fails to adhere to the City’s noise ordinance, Owner reserves
the right to terminate all music, band, sound equipment and sound systems.
5. Caterer Responsibilities: Locust Hill provides a clean kitchen in good repair, but does not have a full commercial
kitchen. Any special requirements should be made known to the Owner. The Renter will be responsible for ensuring the
caterer picks up all drink cups, plates, silverware, and other items related to the caterer and food/drink use during the
Event, and taking them to appropriate trash receptacles or the kitchen. Cups and dishes shall not accumulate on the
premise during the Event. Left over food must be disposed of in trash receptacles. The Caterer must wipe all tables with
a damp cloth after the event and clean any food remaining from the tables, chairs, floor, throughout the premise. The
tables and kitchen must be left in pre-event condition. The caterer must remove all trashcans and boxes to the side of the
house. Every caterer must be in full compliance with the Alabama Board of Health and Colbert County and of Alabama
licensing requirements.
6. Security personnel will be required under the following circumstances: Beer, wine or/and champagne are served at the
Event. Any time the Owner deems security personnel are appropriate or needed for the Event. Security personnel will
normally work as a team and be comprised of two (2) fully uniformed city or county police officers.
7. There is no charge for photography taken inside or outside the home. Contact owner for time..
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed the day and year first above written.
Elise Gilchrist
Ronnie Gilchrist
Signature
Print Name
(256) 383 – 6441
Home Telephone
(256) 710-7093
Cellular Telephone
209 South Cave Street
Tuscumbia, AL 35674
RENTER
Signature
Print Name
Event Date
Home Telephone
Work Telephone
Cellular Telephone
Address
TOTAL COST OF SERVICES:
EVENT: _________________
ALCOHOL FEE _______________
TENT OR STAGE FEE ______________
FEE FOR ADDITIONAL DAY FOR SET UP__________
TOTAL: _______________
LESS $250.00 Deposit ________________
BALANCE DUE 14 DAYS BEFORE EVENT _____________________
1
Locust Hill Events Rental Agreement
| USE AND EVENT SPACE RENTAL AGREEMENT FOR Locust Hill Events *Subject to change. Contact Locust Hill for the most current version. |
